Office of the President

All changes to the president’s website are approved by Mike Meagher. Since most of the president’s communications have been published prior to our receipt, we proof them for egregious errors and do not make significant changes. Emails are sent out through the RAMS mail system which does not allow HTML formatting so we add this back when we post items to his site.

Spotlight updates to the president’s homepage are also driven by Mike Meagher. They follow the same format below and are often driven by a new letter, speech, or event such as his annual address in September.

Letters to the Rutgers Community

  1. Add letter task to Projtrack for notification purposes.
  2. When you receive an email from the president in your mailbox call Mike Meagher to make sure he would like it posted to the president’s website.
  3. Copy the message into Word and reformat for the web. Include the title and date of the email at the top of the file.
  4. Send the copy to be proofread.
  5. Review any proofreading edits with Mike Meager.
  6. Send corrected copy is sent to the lab so they can build the HTML page.
  7. Once the pages are built and you have checked them, send Mike Meagher a link for his review.
  8. Once he approves, note this in Projtrak with the request to make the changes live.
  9. Note these changes in FileMakerPro.

Speeches and Commentary

  1. Add letter task to Projtrack for notification purposes.
  2. When the president has a speech or news article that he would like add to his site Mike Meagher will send the Word file to you for processing.
  3. Make sure Mike gives you a quote for the new page entry.
  4. Add the title, date, and quote for the speech to the top of the file. 
  5. Send the copy to be proofread.
  6. Review any proofreading edits with Mike Meager.
  7. Send corrected copy is sent to the lab so they can build the HTML page.  Let them know if you are dropping a listing from the “Recent Highlights” section. There is a quote added to every entry in this section. Once it drops down to the “From the Past Year” section you remove the quote.
  8. Once the pages are built and you have checked them, send Mike Meagher a link for his review.
  9. Once he approves, note this in Projtrak with the request to make the changes live.
  10. Note these changes in FileMakerPro.

Photo Gallery

  1. Add gallery update task to Projtrak for notification purposes.
  2. Mike Meagher will notify you when he wants to update the president’s gallery.
  3. He tells you what image he would like to remove and supplies the caption for the photo.
  4. He approves all photo selections and runs them by Kim and the president before they are added to the site.
  5. Have the captions proofread and get any edits approved by Mike Meagher.
  6. Keep track of the filename for Jane Hart, Media Archivist, and let her know the image was used on his website. She notes this information in Canto.
  7. Once the pages are built and you have checked them, send Mike Meagher a link for his review.
  8. Once he approves, note this in Projtrak with the request to make the changes live.
  9. Note these changes in FileMakerPro.