Traffic & Printing

Trafficking of the magazine follows a detailed process that helps to keep track of the many rounds of revisions and minimize errors.

Manuscripts

Manuscripts are typically developed independently at first and are routed separately from others.

  • Receive manuscript and backup from David Major (DM)
  • Stamp as Manuscript #1 (etc.) and attach pink sheet
  • Record date of receipt on magazine summary
  • Have manuscript proofread and fact checked
  • Record date of return on magazine summary
  • Return manuscript and backup to DM

Comps

  • Receive comp and manuscript/backup from DM
  • Stamp as Comp #1 (etc.) and attach blue sheet
  • Make a job bag and insert manuscript/back-up
  • Record date of receipt on spreadsheet
  • Route to JW, JDZ, and JH
  • If there are substantial changes, return to DM and reroute to JW and JDZ when the revised comp is returned. If there are no substantial, proceed
  • Have comp proofread and check edits/queries from manuscript
  • Record date of return on spreadsheet
  • Return comp and job bag to DM

Proofs

  • Receive job bag and proof from DM
  • Stamp as Proof #1 (etc.) and attach yellow sheet
  • Record date of receipt on spreadsheet
  • Have proof proofread and check edits/queries from comp
  • Record date of return on spreadsheet
  • Return proof and job bag to DM
  • Repeat cycle until proof is finalized

Final Proof

  • Receive job bag and final proof from DM
  • Stamp as Proof # and attach a yellow sheet
  • Record date of receipt on spreadsheet
  • Route to KI and AH
  • Record date of return (if necessary) on spreadsheet
  • Return final proof and job bag to DM if edits are necessary
  • Keep final proof and job bag if no edits are necessary
  • Repeat cycle until final proof is finalized

Complete Set

  • Once all proofs are finalized, MC will print out a complete set of pages
  • Stamp as Proof #1 Complete Set and attach a yellow sheet
  • Have complete set proofed
  • Any pages that need changes go back to DM
  • Any changed pages are stamped Proof #2 (etc.), are proofed, and are stapled to the previous proof in the complete set
  • Repeat cycle until complete set is finalized

Printer’s Page Proofs

  • Receive printer’s page proofs from PB
  • Review
  • Return to PB

Job Bags

  • Job bags are consolidated into large plastic bags, are labeled for future reference, and are stored in file drawers

Online Magazine

  • Once the print version of the magazine has been finalized, it will be put online by art, the lab, DM, and AH
  • When that is complete, it should be proofed
  • Check deks and captions (which have been typed in)
  • Check line breaks and for italics that are missing
  • Check for cross-references to page numbers and remove
  • Check hot links
  • Let DM know when proofing is complete

NOTE: Each proofreader should see alternate rounds so that both set of eyes see every page. KI and AH should see as much as possible of final proofs.