Print Production & Traffic Overview
Two main components make up print production: purchasing and traffic.
The Print Production Specialist is responsible for assisting the Art department and project managers in getting through the steps of producing a job.
Purchasing
The Office of Creative Services has been granted purchasing authority by Rutgers’ purchasing department. With this authority comes certain rights and responsibilities.
Rights
- Competitively purchase print from outside suppliers for jobs managed, designed, edited and/or produced by our office for jobs under $40,000.
- Authority to make judgments about which vendors are best for which jobs.
- Interview and secure new vendors.
- When screening new vendors, be sure to let them know:
- All jobs are bid out to a minimum of 3 vendors.
- Lowest bid wins.
- Their first Request for Quotation (RFQ) will be for a small job.
Responsibilities
- Obtain competitive bids for jobs up to $39,999.
- Work with Purchasing to obtain sealed bids on jobs $40,000 and over.
- Obtain purchase orders for jobs in advance of work being done.
- Keep careful records in Filemaker Pro on printing bids and awards.
- Distribute and file requests for quotations and print orders appropriately.