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Weekly Activity Reports

Using each staff member's weekly priorities list, the Production Specialist creates a weekly Activity Report that lists all projects in the office and their current status.

See a sample activity report .

Project Routing Stages

The Print Production Specialist takes print projects, except for Rutgers Magazine, through several stages, as outlined here.

Manuscript

The project manager will give the print production specialist a clean printout of a manuscript to route to the proofreader(s) for comments and questions.

  • Attach a manuscript routing slip, stamp pages, and arrange for proofreading.
  • Once the manuscript is proofread, return to the project manager for revisions and/or rewriting.
  • This process may be repeated until the manuscript is revised to the point where it can be turned over electronically to the art department to spill into a comp.

Comp

The art department will provide the print production specialist with a clean color output of the comp to route through the office.

  • Attach a comp routing slip, stamp pages, and forward to the appropriate people for approval
  • Several rounds of internal comps may follow until approval is obtained

Layouts/Proofs

Once a comp has been client approved, the Art department generates the first layout, or proof, which contains the approved manuscript and images, Once completed, color output is given to the print production specialist.

  • Attach a layout routing slip to the output, stamp pages, and route to the appropriate people in the office
  • Several rounds of internal layouts may follow, until approval is obtained

Printer's Proofs

After the art files have gone to the printer, the vendor will output the appropriate proofs for the office's internal review, at which time, the print specialist does the following:

  • Prepare cover sheet for printer’s proof.
  • Route for review with designer/art director, proofreader, and project manager. The project manager will determine if the client is to see the proof or not.
  • Once final sign-off has been obtained, or it has been determined that changes (AAs) are needed, email the vendor with the approval or requested changes.
  • Send the physical proof back to the printer via overnight delivery.
  • If AAs are needed, let vendor know if 2nd proof should be a PDF or physical output.
  • Route second printers’ proof with any corrections for approval.
  • Once final approval is obtained, notify vendor to print job.