Archiving

Archiving Print Jobs

  1. Artist should place all final files in Groups/Art/MichelleCody/Archive (with full job number). Note that the artist should be sure to include all comps originally presented and any ancillary files such as PSD files that need to be included. Then artist should email the archivist requesting the files to be archived.
  2. Traffic manager gets CDs from printers that made AAs with downloaded final files and hands them off to the artist.
  3. Artist checks CD to be sure all files have been included and that they are the final files.
  4. CDs are then given to archivist (with full job number indicated).
  5. Archivist makes a duplicate for backup, creates a reference slip, and files CDs in fire safe.
  6. Archivist then emails all artists and the traffic manager the listing of which CDs have been archived. The traffic manager marks the job as archived in FileMaker Pro.
     

Archiving Nonprint Jobs

  1. Artist is responsible for supplying files for jobs that don’t go though a printer (such as special ads, PDF-only jobs, or websites). Note that the artist should be sure to include all comps originally presented.
  2. Artist should place job in Groups/Art/MichelleCody/Archive (with full job number) and then email archivist with info.
     

General Procedures for Print and Nonprint

  1. Archiving costs should be entered in FileMaker Pro when the job is being estimated in the Art Department and when it is archived.
  2. The archivist sends a periodic list of archived jobs to the traffic manager, who then notes in FileMaker Pro when the job has been archived.