Task List

The following tasks pertain to the creation of new websites. To see specifics for updating websites, see the Sites We Manage section.

  1. Open job number in Filemaker Pro (FMP)
  2. Review existing site
  3. Schedule project kick-off/discovery meeting, hold internal pre-meeting if needed
  4. Distribute meeting notes including next steps
  5. Obtain existing website site map and analytics, if available.
  6. Create project schedule and update as needed
  7. Arrange focus group research meeting(s) with client, if needed
  8. Hold architecture/functional requirements meeting(s)
  9. Draft and update site architecture outline, if needed (in some cases, lab will do this)
  10. Obtain required website address(es) and the way analytics will be handled, pass information to lab to make arrangements.
  11. Hold web template and homepage selection meeting
  12. Arrange for art department to create comps
  13. Internal comp routing before sharing with client, secure final decision from client
  14. Request lab to create dev site with homepage and main navigation
  15. Obtain client user list, determining site administrators and users and asking lab for user login access
  16. Schedule training session(s)
  17. Create sample pages with content to use in training, delete pages created during training
  18. Hold client training session(s) or assist with training
  19. Informing client of pages they need to build with deadlines
  20. Editing manuscript, assessing content presentation, ensuring menu titles are correct
  21. Assisting in creating webpages and adding text, ensuring metadata keywords and descriptions are done for all pages including home
  22. Asking lab to create any complicated items
  23. Scheduling photo shoots, if needed
  24. Ensuring art department makes photo selects and sizes appropriately
  25. Helping investigate organizational, online layout, or technical problems
  26. Reminding client of outstanding tasks and how they affect schedule
  27. Arranging for informal user testing, proofreading, and making final edits based on findings
  28. Arrange content freeze and launch date with lab
  29. Ensuring that Jeanne and Joanne review site before freeze and make changes based on feedback
  30. If formal user testing/soft launch is part of project, collect data
  31. Check site after launch
  32. Create project summary for client and FMP
  33. Hold post-launch meeting to assist client with any final questions and advise on site maintenance, if needed
  34. Hold internal postmortem, if needed