Expenses and Parking for Consultants

Professional Service Providers:

  • May not submit for expenses such as meals, mileage, etc.
  • Must wrap those costs in their estimates and stick to it.
  • We do not need original receipts.
  • Cannot use TABER form for expenses.
  • Parking:
    • If a visitor is on campus for one day, you can issue them a one-day scratch off permit (get from Business Office).
    • Any vendor or consultant that comes to campus on a regular basis must purchase a non-affiliate permit or a service permit from Public Safety.
    • Other options? Check with Public Safety.

Type 4 Employees

  • May submit TABER forms to be reimbursed for mileage and out-of-pocket expenses required to complete a project. (TABER forms can be obtained from the RIAS website)
  • Meals are NOT reimbursable.
  • Type 4 employees will need a temporary parking permit, which is renewed on a yearly basis. The Business Office will supply a type 4 employee with a memo, which needs to be submitted to the parking office with a fee to obtain the permit.