Bidding Guidelines

Services Less Than $5,000

  • The department may select any supplier.

Services More Than $5,000

  • If more than one vendor can provide the services, the department needs to obtain quotes.

  • If only one vendor can perform the services, or there is a legitimate reason why one vendor must perform the services, then complete a Bid Waiver form.

Services $40,000 And More

  • Contact procurement to conduct a sealed bid.

Learn about print-specific purchasing

Bid Waivers

Complete the entire form and submit it in hard copy and electronically to the Business Office.

You should submit it with the following documents. You must do this and have a PO number BEFORE work begins.

  • Estimate from consultant/vendor
  • Request for Engagement of a Professional Service Provider
  • Scope of Work or Professional Service Provider Agreement
  • Competitive bids, if they apply.

If you bid your job and are not selecting the least expensive vendor/consultant, purchasing might not approve a Bid Waiver. If this is the case, be sure to provide a very good reason that the professional service provider selected is the only one who can do the job

Be detailed in both places where you are asked to “Explain Selected Reason.”

Project manager and supervisor signatures are required.